Minipod is an all-in-one back-office platform built specifically for solo coaches and small coaching practices. It brings offers, scheduling, payments, contracts, intake forms, content delivery and client messaging into a single workspace, so coaches can stop stitching together tools like Calendly, Stripe, a contract app and a spreadsheet and start running a practice that looks and feels genuinely professional.
The core idea: everything organised around the offer
Most coaching admin tools are built around a calendar or a payment link. Minipod is built around a different primitive: the offer. An offer is the thing a client discovers, buys, signs a contract for, schedules against and is delivered through. Every feature in Minipod connects back to that one idea.
In practice, this means you can create a single coaching offer — say, a six-session leadership package — and Minipod handles the public listing, the checkout, the contract signature, the intake form, the session scheduling, the automated reminders, and the content or resources that accompany it. Nothing falls through the gaps because there are no gaps between separate tools.
What Minipod actually includes
Here is a clear breakdown of what is inside the platform, organised by the job it does for your practice:
| Area | What Minipod does |
|---|---|
| Offers and selling | Single sessions, packages, subscriptions, group programmes and free discovery sessions — all with a public, branded storefront and per-coach booking |
| Scheduling | Availability rules, time-zone-correct appointments, an embeddable booking widget, and Zoom meeting links generated automatically on booking |
| Payments | Stripe Connect checkout with full payment, instalment and subscription modes — payouts go directly to your bank account |
| Contracts | Built-in contract creation with e-signature, collected before a client's first session |
| Intake forms | Custom forms sent at purchase, with responses stored per client |
| Client management | A per-client CRM view showing purchases, sessions, notes and messages in one place |
| Content delivery | Courses and materials with drip or scheduled release, accessible through the client portal |
| Client portal | A passwordless, magic-link portal where clients access bookings, content and messages |
| Automation | Email reminders, package-expiry sweeps and content delivery handled automatically |
| Integrations | Stripe, Zoom, Zapier, Google Calendar live sync, iCal feeds, and SMS via Twilio when configured |
Note
Minipod is a web app — it works on any browser on desktop or mobile. There is no native iOS or Android app at this stage.
Who Minipod is built for
Minipod is designed for independent coaches who handle their own admin and want their client-facing experience to reflect the quality of their coaching. It fits best if you recognise yourself in any of these:
- You are a life, mindset, executive, career, health, business or money coach running a paid 1:1 or small-group practice
- You are currently using Calendly for scheduling, Stripe or PayPal for payments, a separate tool for contracts, and a spreadsheet to track clients — and the friction is costing you time and making you look less professional than you are
- You have recently gone independent and want a clean setup from the start rather than inheriting a patchwork of free tools
- You run a small practice of two or three coaches and need per-coach data separation alongside shared admin
Minipod is not an accounting or tax-filing tool, a marketing broadcast platform, or a regulated clinical or EHR system. If you are a therapist or practitioner running a coaching-style practice, Minipod can handle the coaching admin side — but it does not replace regulated clinical tooling.
How Minipod compares to stitching tools together
| Task | Typical patchwork stack | Minipod |
|---|---|---|
| Sell a coaching package | Create a Stripe payment link, send it manually by email | Publish an offer on your branded storefront; client pays and is taken straight to signing and scheduling |
| Collect a contract signature | Send a DocuSign or similar link separately after payment | Contract is part of the checkout flow — signed before the first session, stored per client |
| Send intake form | Email a Google Form link, copy responses into a spreadsheet | Intake form is attached to the offer; responses live in the client's profile in Minipod |
| Schedule sessions | Share Calendly link by email, manually check for conflicts | Scheduling is built in — availability rules, time-zone handling and conflict checking included |
| Deliver course content | Attach PDFs to emails or share a Notion link | Content is inside the client portal with drip release — the client accesses it via their magic-link login |
| Track a client's history | Switch between Stripe, Calendly, email and a spreadsheet | One client view: purchases, sessions, contracts, notes and messages in one place |
What the client experience looks like
The public-facing side of Minipod is as considered as the coach's workspace. Your branded storefront carries your logo and accent colour. Clients browse your offers, go through a clean checkout, sign their contract, complete their intake form and land in a personal portal — all without creating a password. The portal uses magic-link authentication, which means no forgotten passwords and no drop-off at a login screen.
For UK coaches in particular, this matters: the first impression a potential client gets of your practice is often the booking and payment page. A clunky, generic-looking checkout page undercuts a premium price point before the first conversation has even happened.
How to get started with Minipod
- Create a free account at minipodapp.com — no credit card required to start
- Set up your coaching profile and upload your logo and branding
- Create your first offer: choose the type (single session, package, subscription, group programme or discovery call), set your price, and configure payment mode
- Add a contract template and any intake form questions to the offer
- Connect your availability and link your calendar so Minipod can check for conflicts
- Connect Stripe to enable real payments — payouts go straight to your account via Stripe Connect
- Share your storefront link or embed the booking widget on your existing website
- Clients discover your offer, pay, sign, schedule and access their portal — you receive a payout without manual follow-up
Tip
Start with one offer rather than trying to build your full service menu on day one. Get one package live, test the client journey end-to-end, then add the rest. It takes far less time than migrating a full stack.
Pricing
Minipod's pricing is structured around the size and stage of your practice. Because pricing can change, the most accurate and up-to-date figures are always on the Minipod pricing page rather than quoted here. You can start for free and upgrade when you are ready to unlock additional features or client capacity.
What Minipod does not do
Knowing what a platform does not do is as useful as knowing what it does. Minipod is intentionally focused rather than trying to be everything:
- It is not an accounting or invoicing suite — it handles coaching payments and checkout, not VAT returns or tax filing
- It is not an email marketing or broadcast platform — it sends transactional emails (reminders, confirmations, content delivery), not campaign newsletters
- It does not have a native mobile app — the web app works on mobile browsers, but there is no App Store or Google Play listing
- It is not a regulated clinical or EHR system — it is coaching admin software, not a clinical records platform
Frequently asked questions
- Is Minipod suitable for UK coaches?
- Yes. Minipod supports multi-currency payments via Stripe, so UK coaches can charge in GBP. Payouts go directly to your bank account through Stripe Connect. The platform is sold internationally and there is no region lock — UK coaches are among its core users.
- Does Minipod replace Calendly and Stripe?
- For most solo coaches, yes. Minipod includes scheduling with availability rules and conflict checking (replacing Calendly) and processes payments via Stripe Connect with full, instalment and subscription modes (removing the need for a separate Stripe setup). You get both in one place, connected to the same offer and client record.
- Can I use Minipod if I already have my own website?
- Yes. Minipod gives you an embeddable booking widget you can add to any existing website, as well as a standalone branded storefront. You do not need to replace your website to use Minipod — you can embed it, link to it, or use both.
- Does Minipod work for group coaching programmes?
- Yes. Group programmes are a supported offer type in Minipod, alongside single sessions, packages, subscriptions and free discovery sessions. You can sell group cohorts, deliver content through the client portal and manage participants from one place.
- How is Minipod different from other all-in-one coaching platforms?
- The main difference is craft and focus. Minipod is built around the offer as its core primitive, which means every feature — scheduling, payments, contracts, content — connects coherently rather than feeling bolted on. The client-facing storefront and checkout are designed to a premium standard, which matters when your pricing reflects your expertise. It is not the most feature-bloated option on the market; it is the most coherent one for a solo or small practice.